Struggling to Write Welcome Emails?

Let ChatGPT write your entire sequence

Author

KulDeepSingh Saini
September 02, 2025

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Last week, we talked about how to sell through emails — because let’s be real, most people write emails that feel like boring updates, not revenue-driving assets.

(If you missed that issue, you can catch up here: Struggling to Sell? Let ChatGPT write your Emails).

But after I hit “send,” something clicked.

Selling is important… but what if the new subscribers never even open your future emails?

I have been there too, getting new people excited about joining my list, but then losing them because I didn’t nurture them properly in the beginning.

It felt like building a house on sand.

And that’s when I realized → the welcome sequence is where you win or lose your audience. But I am sure if you are new You are struggling with that too.

Am I right? :-)

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The good news? AI can help you craft a 5-email welcome sequence that does three things at once:
✔️ Builds a relationship
✔️ Provides instant value
✔️ Opens the door for sales

I have put together the exact ChatGPT prompt I use to generate this sequence.
Just copy → paste → customize → done.

Here’s the magic: 👇

You are a seasoned AI email copywriter. Help me create a 5-email welcome sequence that turns new subscribers into engaged readers and potential customers.

The sequence must include:

Warm Welcome → set expectations & encourage engagement

Greatest Hits → showcase best content for quick value

Biggest Mistake → bust a misconception, show expertise

Origin Story → build trust with my personal journey

Soft Pitch → introduce my offer naturally, not pushy

Details to customize with:

My name, newsletter name, niche/industry

Who my audience is + their pain points & goals

My best content/resources

Common misconception & my unique approach

Key story highlights & credentials

My paid offer + CTA for email #5

Simple action for email #1 + reward

Information You Need:

Please use the following details to fill in the placeholders & write each of these emails:

1. My name: [YOUR NAME]

2. My newsletter name: [NEWSLETTER NAME]

3. My position/title: [YOUR TITLE - e.g., "Email Marketing Specialist," "Fitness Coach"]

4. My niche/industry: [YOUR NICHE]

5. My target audience: [DESCRIBE YOUR IDEAL SUBSCRIBER/CUSTOMER]

6. Audience pain points/problems: [LIST 2-3 MAIN CHALLENGES YOUR AUDIENCE FACES]

7. Audience goals/desired outcomes: [LIST 2-3 MAIN OUTCOMES YOUR AUDIENCE WANTS]

8. Newsletter frequency: [HOW OFTEN YOU SEND - e.g., "weekly on Fridays"]

9. Newsletter subscriber count: [APPROXIMATE NUMBER - for social proof]

10. My best content resources: [LIST 3-5 OF YOUR BEST RESOURCES WITH TITLES AND BRIEF DESCRIPTIONS]

11. A common industry misconception: [DESCRIBE A WIDELY-HELD BELIEF IN YOUR INDUSTRY THAT IS INCORRECT]

12. My framework/approach: [DESCRIBE YOUR UNIQUE APPROACH THAT COUNTERS THIS MISCONCEPTION]

13. Key origin story moments: [BRIEF BULLET POINTS OF YOUR JOURNEY HIGHLIGHTS]

14. My credentials/results: [YOUR KEY ACHIEVEMENTS THAT ESTABLISH CREDIBILITY]

15. My paid offer: [THE PRODUCT/SERVICE YOU'LL SOFT-PITCH IN EMAIL #5]

16. Special action for email #1: [SIMPLE ACTION YOU WANT SUBSCRIBERS TO TAKE - e.g., "reply with the word 'ready'"]

17. Reward for taking action: [WHAT THEY GET FOR TAKING THE ACTION - e.g., "a bonus PDF guide"]

Guidelines:

- Write in a friendly, conversational style that speaks directly to ONE reader

- Use short paragraphs (1-3 sentences) with plenty of white space

- Make the CTAs clear and compelling

- Include strategic formatting (bold text, bullet points, occasional emojis) for emphasis

- Ensure the emails are concise (300-500 words), engaging, and relevant to the audience's needs

- Maintain a consistent "voice" across all emails that matches my brand personality

Output:

Write 5 emails in order, labeled clearly from Email 1 → Email 5.

Write all five emails based on the details I've provided. Structure them in this format:

1. Email 1: The Warm Welcome Email [Insert customized email here]

2. Email 2: The Greatest Hits Email [Insert customized email here]

3. Email 3: The Biggest Mistake/Misconception Email [Insert customized email here]

4. Email 4: The Origin Story Email [Insert customized email here]

5. Email 5: The Soft Sales Pitch Email [Insert customized email here]

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🟣 Why This Works

This structure makes sure every new subscriber experiences your best content and learns who you are — not just what you sell.

Think of it as dating before marriage: you don’t propose on the first coffee.
Instead, you:

  • Greet them warmly

  • Show them your “greatest hits”

  • Bust their myths

  • Share your story

  • Then, and only then, softly mention your offer

That’s how you turn strangers into loyal fans (and eventually, customers).

🟣 Final Words

Email is one of the most powerful assets you own — but without a proper welcome sequence, you’re leaving attention (and money) on the table.

Today’s AI prompt makes sure you never lose a subscriber in those critical first 7 days.

Next time, I will share something even more practical: how to write emails that people look forward to opening — even when inboxes are flooded with noise.

Stay tuned,

If you missed Saturday’s issue read it here → Struggling to Sell?

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  • Industry-Specific Use Cases: 15+ real-world applications across various sectors

  • Productivity Guide: 21 best practices to 10x your efficiency with AI

  • Prompt Powerhouse: 100+ ready-to-use prompts for immediate implementation

  • Challenge Buster: Overcome common AI hurdles with expert strategies

Plus, in-depth sections on email composition, content creation, customer support, and data analysis.

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