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My friends loved my last newsletter so much on How ChatGPT helped in Time Management and get back 20 hours of my week.
Whenever I sit down to use ChatGPT-5, I don’t always get the answer I need on the first try.
Sometimes it’s too generic, sometimes off-tone, and other times it just feels like guesswork.
It frustrated me always because if I am spending my time on prompts, I want precision, not trial and error.
That’s when I discovered a structured approach to prompting.
Instead of typing random requests, I follow 5 simple steps that make ChatGPT-5 give me results that are sharper, on-point, and ready to use.
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ChatGPT is not a mind reader—it works best when you feed it clarity.
Think of it like giving directions: if you just say “take me somewhere nice,”
You will end up anywhere.
But if you say, “take me to a cozy café with Wi-Fi in Lisbon, walking distance from my hotel,” you’ll land in the exact spot you imagined.
These 5 steps are your roadmap.
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The 5 Steps to Write Winning Prompts
1. Context
Give ChatGPT the background. Don’t just ask for “a post.” Tell it what business, audience, or goal you’re aiming at.
Example: I run an AI newsletter teaching entrepreneurs how to monetize digital products.
2. Role
Assign it a persona so the answer reflects the right expertise.
Example: You are a seasoned direct-response copywriter.
3. Action
Spell out the exact task. No ambiguity.
Example: Write 3 Instagram captions that spark FOMO.
4. Format
Tell ChatGPT how to structure the output—bullets, lists, step-by-step, or paragraph style.
Example: Each caption should be 2 sentences followed by 3 hashtags.
5. Tone
Set the mood so it feels on-brand.
Example: Use an energetic, adventurous, and friendly voice.
Putting It Together (Prompt Example)
“I run an Newsletter teaching entrepreneurs how to monetize digital products. You are a seasoned direct-response copywriter. Write 3 Instagram captions that spark FOMO about joining my free newsletter. Each caption should be 2 sentences followed by 3 hashtags. Use an energetic, adventurous, and friendly voice.”
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What do I think about this?
The difference between a vague prompt and a structured one is night and day.
When you use Context, Role, Action, Format, and Tone—you stop guessing and start getting 99% accurate results.
And here’s the truth: AI isn’t replacing you. It’s amplifying you. The sharper your inputs, the sharper your outputs.
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